General Ledger Analyst


**Hybrid Work Environment - Must reside in Hawaii **

Pay Range: $51,124- $74,293

Note: Individuals typically begin between the minimum to middle of the pay range

Minimum Qualifications: 

  1. Bachelor's degree and one year of related work experience; or an equivalent combination of education and related work experience.
  2. One year of experience with project accounting, fixed asset management, and/or general ledger functions.
  3. Effective verbal and written communication skills.
  4. Financial analysis skills.
  5. Project coordination and documentation skills
  6. Knowledge of Generally Accepted Accounting Principles (GAAP).
  7. Basic working knowledge of Microsoft Office applications, including but not limited to Word, Outlook, Excel, and PowerPoint.

Duties and Responsibilities: 

  1. Coordinate and oversee the preparation of HMSA's monthly financial statements and supporting worksheets.
    • Communicates with other Finance staff and other internal departments to coordinate the preparation and posting of general and standard journal entries into the general ledger.
    • Monitor and upkeep various posting logs.
    • Prepare monthly financial statements and reports for management's use during closing meetings. Includes updating current financial, membership and budget data.
    • Coordinates final review of HMSA's monthly financial statements. Mathematical and formatting review are performed. Follow-up on all discrepancies with Finance management is required. Communication with other staff on all changes is coordinated.
  2. Ensures proper recordation and reporting of various financial transactions for the Association and its Subsidiaries. Communicates with other Finance staff and other internal departments to record and reconcile the following:
    • Prepare and post accruals for various general ledger accounts monthly. If necessary, develop estimates of revenue or expense accruals. Compare these accounts to source documentation or final settlement. Resolve discrepancies with appropriate staff/departments.
    • Reconcile various cash receipt postings in the general ledger to cash receipts journals maintained by the Cashiering department.
    • Assist in recording transactions for various contracts or programs. (For example, State EUTF, Colliers Building Management, ACA Fees, Navvis)
    • Assist and serve as a primary back-up to record transactions and prepare financial statements for all of HMSA's subsidiaries.
    • Develop and run ad-hoc system reports to summarize transactions in the general ledger. These requests will normally be requested by external parties such as auditors or other HMSA departments. Perform research and initiate adjustments if errors are identified.
  3. Prepare daily cash reports for management, prepare bank transactions (wires and transfers), reconcile various bank accounts.
    • Reconcile key checking and money market accounts.
    • Monitor bank transfers and wires. Communicates with staff and confirm that they are recorded appropriately.
    • Monitor daily bank balances.
    • Prepares wires and transfers between bank accounts as directed. Record these transactions in the general ledger.
    • Monitors Federal Program (Fed87) letter of credit cash drawdown available balance and transactions.
  4. Reviews and reconciles assigned balance sheet accounts on a monthly basis. This includes cash revenue, and liability accrual accounts, etc.
    • Analyze for significant fluctuations and follow-up with appropriate units or departments to ascertain validity of transactions. Determine and perform appropriate disposition of transactions if it is found to be in error.
  5. Lead in maintaining the general ledger system and related chart of accounts.
    • Add account combinations as requested.
    • Monitor and confirm accuracy of accounts added by other staff.
    • Assist IS in testing of program upgrades.
  6. Support/back up for maintaining the subsidiary ledger for all of the Association's capital/fixed assets.
    • Develops proper classification of various capital assets such as furniture, equipment, buildings, software, hardware, and internal capital project costs. Ensures assets are properly recorded into the fixed asset subsidiary ledger and reconciled to the general ledger monthly.
    • Determines proper depreciation methods and estimated useful lives in accordance with GAAP, SAP, and IRS standards. Provides alternate calculations for various tax, statutory, and other government reporting methods. Records depreciation monthly in a timely manner.
    • Develops ad-hoc reports upon request.
  7. Performs all other miscellaneous responsibilities and duties as assigned or directed.


**For more information and to apply, please visit**

Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled

Contact Information

Contact: Shawnee Powers, HMSA
Email: [email protected]
Phone: 808-948-6045

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University of Hawai‘i Alumni