Events Intern



Job Title: Events Intern
Department: Events
Employment Status: Part-Time, Non-Exempt
Supervisor: Senior Events Manager

Job Summary:
Under the general direction of the Senior Events Manager, the Intern will work closely with the Senior Events Manager and Events Manager to plan and execute museum-wide special events, including Avant Garden, Kama’aina Christmas, and art exhibition openings. Additionally, the intern plays a prominent role in executing facility rentals, caterers, florals, and other vendor communication. Specific areas of focus depend on departmental needs and the intern’s skills and interests.

The Honolulu Museum of Art:
Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day.

To learn more about HoMA, please visit our website.

Desired Qualifications:

  • Two years of education is preferred with a field focus related to Events (e.i.: Communications, Travel Industry Management, Marketing, Business Management, etc.)
  • At least 2 years of experience in customer service preferred.
  • Strong communication and organizational skills.
  • Commitment to being a team player.
  • Comfortable working in a fast-paced environment.
  • Ability to work with people of all ages and backgrounds.
  • Proficient with Teams, Word, Excel, and Outlook.
  • Experience with meeting management and event management including outlook invitations, copies, logistics, vendor communication, and meeting minutes preferred.
  • The traits of honesty, integrity, enthusiasm, and perspective; a very strong work ethic, supported by commitment and follow-through.

Key Tasks:

  • Deliver exceptional customer service to a wide variety of clientele.
  • Assist with planning, setting up, and managing interdepartmental events, vendors relations, and special events.
  • Assist with securing musicians for HoMA Nights.
  • Assist with preparation and execution of all HoMA special events, including Avant Garden, and exhibition openings.
  • Complete research related to special events, rentals, and vendors as directed.

Educational Outcomes:

  • Intern will learn to collaborate with diverse teams.
  • Intern will learn to communicate with various vendors, artists, guests, VIPs and more.
  • Intern will know about logistics for high-end events.
  • Intern will know how to create strategies & artistic growth in events.

The Honolulu Museum of Art is committed to practicing salary transparency. The pay rate for HoMA interns is $20.00 per hour. This opportunity includes:

  • Shop, Museum Café, and Art School discounts for the duration of the internship.
  • Onsite parking provided.

Working Conditions and Atmosphere:
Works in an office environment. Ability to operate general office equipment including computer, copier, printers, fax machine, etc. Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment.
The employee must be able to fulfil all Essential Duties with or without a reasonable accommodation. This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

Diversity, Equity, Accessibility, and Inclusivity:
HoMA welcomes people from all backgrounds and walks of life, and this is reflected in our diverse community of employees. We encourage applications from candidates across a wide variety of backgrounds, including, but not limited to, people of all races and ethnicities, people with disabilities, women, veterans, and all members of the LGBTQ+ community.

Equal Employment Opportunity:
HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record, citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state or local law.
The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered to be an all-inclusive listing of work duties and requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is also prohibited.

Contact Information

Contact: Human Resources, Honolulu Museum of Art
Email: [email protected]

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University of Hawai‘i Alumni