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Controller

Location: Honolulu, HI

TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/about-us/jobs-opportunities/

Job Title: Controller
Department: Finance
Employment Status: Full-Time, Exempt
Supervisor: Chief Financial Officer

Job Summary:
Under the general direction of the Chief Financial Officer, the Controller oversees the Finance team to lead the day-to-day accounting operations of the Honolulu Museum of Art, including annual audits, financial planning reporting, budgeting, data reporting and analysis, accounts payable, investments and endowments, and payroll. The Controller ensures the accuracy of compliance, audit, tax, and other reporting to comply with Generally Accepted Accounting Principles (GAAP).
Working closely with the CFO, the Controller provides clear financial communication to all departments across the museum, creating positive relationships to ensure the successful development and execution of financial strategies that support the Museum’s overall mission and growth.

The Honolulu Museum of Art:
Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day.

To learn more about HoMA, please visit our website. https://honolulumuseum.org/about-us/ 

Minimum Qualifications:

• A bachelor’s degree in accounting from an accredited university and 5 to 7 years of comprehensive related experience.
• 4 years of experience as a Controller or Assistant Controller, and/or 5 years of experience as an auditor and financial reporting in a CPA firm.
• Strong leadership skills and the ability to manage and develop the Finance team of accountants.
• The ability to communicate effectively and diplomatically with individuals throughout HoMA.
• Advanced knowledge of not-for-profit GAAP, internal controls, and information technology tools, with the enthusiasm and ability to continually update skills and knowledge in these areas.
• Experience in preparing standard operating procedures, internal control reviews and documentation, financial statements and related footnotes, and supporting documentation for accounting records.
• Experience with not-for-profit GAAP accounting and auditing, ideally for a mid-size 501(c)3 organization.
• A strong working knowledge of accounting for donor restrictions for endowments, gifts and grants.
• Experience with general ledger accounting and reporting systems.
• Proficient in Microsoft Office 365 applications, including Excel, MS Teams and Sharepoint.
• Organized and detail oriented.
• Proficiency in accounting software and tools such as Financial Edge and Power Play budget software.
• Experience with payroll processing and knowledge of state and federal payroll regulations.
• Honesty, integrity, enthusiasm, perspective, and a strong work ethic supported by commitment and follow-through.
• Ability to work within and support a diverse community of visitors, artists, and employees.

Desired Qualifications:

• Masters of Business Administration in accounting.
• Current or past Certified Public Accounting experience.
• Working knowledge in Blackbaud Financial Edge NXT general ledger system or similar.
• Experience with Tessitura CRM or other Enterprise CRM Software.
• Experience with accounting for investments and endowment funds.
• Experience in a museum environment or nonprofit organization with multiple sites and varying degrees of need.
• Understanding of Honolulu Museum of Art’s established identity and dedication to advancing it.

Essential Duties:

• Plans, directs, and coordinates the operations of the Finance department, including the design of an organizational structure and workflow processes that achieve the department's goals and objectives.
• Develops and documents business processes and accounting policies to maintain and strengthen internal controls.
• Manages the accounting for restricted funds revenue, expense, and net asset release. Provides accounting and reporting support to the advancement team and restricted funds project managers. Oversees preparation of various internal and gifts and grant financial reporting.
• Oversees the Tessitura (CRM enterprise application) structure setup to ensure an accurate and efficient flow of contribution data into the accounting system.
• Manages the external audit process and oversees preparation of the GAAP financial statements and footnotes. Researches upcoming changes to GAAP and determines the impact on HoMA’s financial statements, reporting, and accounting processes.
• Plans, direct and coordinates the operations of the payroll area, including internal controls and workflow processes adequate for achieving the objectives for that area.
• Collaborates with Museum leadership to develop and implement financial plans and strategies aligned with our mission and vision.
• With CFO, leads the annual budgeting process to ensure the allocation of Museum resources supports organizational goals.
• Monitors and manages departmental budgets across the Museum, tracking variances and working with other department leadership to implement corrective action as needed.
• Prepares accurate and timely financial statements, including income statements, balance sheets, and cashflow statements.
• Prepares financial reports for the Museum community, including the Director’s Office and Board of Directors, providing recommendations. Translates high-level financial information and insights in a cohesive, broadly understandable manner.
• Develops and adjusts a Finance workflow plan that ensures the timely processing of accounting transactions and closing entries. Develops and documents business processes and accounting policies to maintain and strengthen internal controls.
• Documents, assesses, and advises on internal controls for HoMA in the areas of accounting, procurement, investments, fixed assets, cash receipts, and inventory.
• Ensures compliance with all relevant financial regulations, reporting requirements, and audit inquiries.
• Develops and implements risk management strategies to safeguard the organization’s financial assets, including grants and donations.
• Works closely with our vendors and other outside parties, maintaining positive and productive relationships. Collaborates with external auditors and regulatory authorities.
• Leads the Finance team by hiring and training strong candidates, providing daily direction, verifying accuracy of work, and giving constructive, growth-oriented feedback.
• Demonstrates a commitment to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion through respectful communication and cooperation with others at all times, continuous training and modeling inclusive behaviors.
• In partnership with HR, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of inclusivity and belonging that embraces the contributions of all staff.
• Other tasks and responsibilities as assigned by the CFO.

Compensation
The Honolulu Museum of Art is committed to practicing salary transparency. The minimum salary for this position is $90,000 per annum and the maximum salary is $105,000 per annum. Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting pay, including education, experience, the external labor market, and internal equity. This opportunity includes a generous benefits package, including but not limited to:

• Fully covered medical, dental, and vision insurance for employee
• 12 paid holidays
• 15 days of vacation accrual in 1st year, increasing to 20 days in 2nd year
• 15 days of annual sick leave
• Group retirement plans with employer matching after 2nd year
• Shop, Museum Café, and Art School discounts
• Onsite parking provided

Working Conditions and Atmosphere:
Works in an office environment. General office hours are Monday through Friday, 8:00 a.m. to 5:00 pm with flexible scheduling as needed. Ability to operate general office equipment including computer, copier, printers, fax machine, etc. Ability to lift, carry, push, pull, up to 25 lbs. of general office material or equipment. Ability to work some evening and weekend hours.
The employee must be able to fulfil all Essential Duties with or without a reasonable accommodation. This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

Diversity, Equity, Accessibility, and Inclusivity:
HoMA welcomes people from all backgrounds and walks of life, and this is reflected in our diverse community of employees. We encourage applications from candidates across a wide variety of backgrounds, including, but not limited to, people of all races and ethnicities, people with disabilities, women, veterans, and all members of the LGBTQ community.

Equal Employment Opportunity:
HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record, citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state or local law.
The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered to be an all-inclusive listing of work duties and requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is also prohibited.

TO BE CONSIDERED APPLY DIRECTLY TO https://honolulumuseum.org/about-us/jobs-opportunities/

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