Timely processing of purchase order transactions by verifying the availability of funds, proper authorization and appropriate documentation. Perform data entry to print and encumber purchase orders. Verify receipt of items and process purchase order for payment. Follow up on outstanding purchase orders, respond to inquiries from vendors or account administrators.
Timely processing of check request forms. Responsible in ensuring that funds are available, proper authorization and documentation received to process request and verify that the account validates each expenditure.
Print and distribute checks on a weekly basis.
Assist account administrators, vendors and/or staff with fiscal inquiries.
Distributes incoming mail for fiscal department when student(s) are not available.
Process cash receipts deposits.
Assist with managing notes receivables.
Greet and service walk-ins and answer phones in a friendly manner.
Perform other duties as assigned.
The Fiscal Associate will meet annually with his/her supervisor to put in place a plan for the year. At the end of each year, the Fiscal Associate and his/her supervisor will review progress toward the annual goals.
Required Knowledge, Skills and Abilities
Minimum 2 years of related work experience.
Must be highly organized, detail-oriented, self-motivated and have good interpersonal skills.
Must have good time management skills.
Must be dependable.
Ten-key by touch.
Familiar with Microsoft Office, proficient in Word and Excel.
Able to work under deadline pressures.
Must be able to multi-task and meet deadlines.
Must be able to read, comprehend and apply policies of the Foundation to work.
Excellent telephone and oral communication skills.
Able to work in a fast paced environment.
Knowledge of basic accounts payable & general ledger concepts is desirable.
Must reflect and represent the organization’s values which are teamwork, accountability, service, trust, integrity and excellence.