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Financial Operations Supervisor

Location:

Apply on line at http://www.alohacare.org/Careers/Default.aspx

 

The Company:

 

AlohaCare is a local, non-profit health plan serving the Medicaid and Medicare dual eligible population.  We provide comprehensive managed care to qualifying health plan members through well-established partnerships with quality health care providers and community-governed health centers. Our mission is to serve individuals and communities in the true spirit of aloha by ensuring and advocating access to quality health care for all. This is accomplished with emphasis on prevention and primary care through community health centers that founded us and continue to guide us as well as with others that share our commitment. As Hawaii’s third-largest health plan, AlohaCare offers comprehensive prevention, primary and specialty care coverage in order to successfully build a healthy Hawaii.

 

The Culture:

AlohaCare employees share a passion for helping Hawaii’s most underserved communities.  This passion for helping and caring for others is internalized and applied to our employees through a supportive and positive work environment, healthy work/life balance, continuous communication and a generous benefits package.

 

AlohaCare’s leadership empowers and engages its employees through frequent diversity, recognition, community, and educational events and programs. AlohaCare has a strong commitment to support Hawaii’s families and reinforces a healthy work/home balance for its employees. Because AlohaCare values honesty, respect and trust with both our internal and external customers, we encourage open-door, two-way communication through daily interactions, employee events and quarterly all-staff meetings. AlohaCare’s comprehensive benefits package includes low cost medical, dental, drug and vision insurance, PTO program, 401k employer contribution, referral bonus and pretax transportation and parking program.

 

These employee-focused efforts contribute to a friendly, team-oriented culture which is positively reflected into the communities we serve.

 

The Opportunity:

 

The Financial Operations Supervisor leads the strategic development and ongoing operations of the following: Accounts Payable, P-Card program, Travel & Expense, various key financial operational functions and other core accounting functions.

 

Primary Duties and Responsibilities:

 

Lead, mentor, and supervise a team of two, managing the team’s workflow.

Oversight of the accounts payable process and operations.

Manage efficient, accurate processing of high volumes of invoices and timely payments in multiple systems.

Oversight of the travel and expense program, including P-Cards and T&E Cards

Manage multiple AP systems as administrator.

Supports development of the enterprise annual operating administrative expense and capital expenditure budgets

Performs monthly cost center budget vs actual analysis and follows-up with cost center managers regarding material discrepancies

Assists with administrative spend management by providing cost center managers with supporting documents and scrutinizing new spend trends

Prepares periodic cash flow forecasts to support and optimize cash and investment management

Supports cash management by leveraging and optimizing the timing of cash outflows

Performs administrative cost of care analysis – identifying key cost drivers and recommending solutions.

Oversight of the Self-Direct Payroll process.

Create process improvements and policies as needed.

Core accounting duties supporting a 10 day close.

Assists with preparation of external financial and operating reports, including Quarterly and Annual regulatory (HI DOI, HI DHS MED-QUEST, and NAIC) reports.

Assists with preparation of supporting schedules and analysis for annual financial and regulatory audits.

Assists with responding to regulatory inquiries.

Oversight of annual reporting of 1099 forms.

Assists with preparation of supporting schedules for Form 990, return of Organization Exempt from Income Tax.

Prepare other reports and perform other duties, as assigned.

Responsible to maintain AlohaCare’s confidential information in accordance with AlohaCare policies, and state and federal laws, rules and regulations regarding confidentiality.  Employees have access to AlohaCare data based on the data classification assigned to this job title.

Knowledge, Skills, Education, Licensure/Certification and Abilities:

 

Bachelor’s Degree with emphasis in Accounting, Finance, Business Administration, Health Care Administration or related field.

4-6 years of professional work experience which demonstrates the ability to perform the duties required for the position, including experience with accounts payable and expense management functions.

2 years of team oversight/supervision experience

Excellent interpersonal skills with the ability to communicate with all levels of the organization

Excellent computer skills and able to learn new systems efficiently

Advanced skills using Microsoft Programs; Word, Excel, PowerPoint and Outlook

Demonstrated strong skills in providing solutions and/or troubleshooting complex accounting issues.

Achieves results, builds trust, communicates effectively; customer and quality focused.

Ability to multi-task, organize, adapt to changing priorities, manage a diversity of high priority projects in a fast-paced environment.

Requires operation of general office equipment to include; PC, fax/copy machine and ACD Mitel Phones.

 

Preferred Requirements

 

Proven experience with Access, Concur, Microsoft Dynamics GP, Payspan, QNXT, or G8 Guiding Care

2+ years’ experience in managed care, hospital, medical office, or equivalent

 

Mental, Physical and Environmental Demands:

 

Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Inside working conditions

No environmental hazards

Requires operation of general office equipment to include PC

 

AlohaCare is committed to providing equal employment opportunity to all applicants in accordance with sound practices and federal and state laws.  Our policy prohibits discrimination and harassment because of race, color, religion, sex (including gender identity or expression), pregnancy, age, national origin, ancestry, marital status, arrest and court record, disability, genetic information, sexual orientation, domestic or sexual violence victim status, credit history, citizenship status, military/veterans status, or other characteristics protected under applicable state and federal laws, regulations, and/or executive orders.

Contact Information

Contact: Josie Gesteuyala, AlohaCare
Email: jgesteuyala@alohacare.org
Phone: 808-973-6339

Apply/More Info

University of Hawai‘i Alumni